For example, your team might be working on five product launches at the same time. Describe a typical day at work. People that put no thought into how they prioritize multiple projects tend to struggle when coming up on deadlines. While it might seem like an immediate time management strategy, prioritization is key in achieving long-term goals.Understanding what you’re really working toward—be it a promotion, a finished project, or a career change—helps you identify the tasks most pertinent to those future outcomes. I take care of the most time-sensitive issues first and then move along to the equally important, but perhaps less time-sensitive to-dos. For example, if you’re applying for a job as graphic designer on a busy design team, come to the interview with anecdotes about how you handle multiple deadlines, tasks, and requests. You should prioritize your work.Parents prioritize their errands so they do important tasks first.To prioritize, the student set aside all work due later in the month. I review my lists every morning and at the end of each day to ensure the duties assigned were completed in a successful fashion. Consider where the new project fits in among the others you are already working on. I am the lead on some, the delegator on others, and the reviewer on another, for instance. For example, a short deadline, difficult project where a team requires my work is going to get priority over an equally short deadline, easy project, because the team’s productivity is based on my own productivity. When you worked on multiple projects, how did you prioritize? Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. In my current role, I hold regular faculty meetings so that all staff members have the opportunity to be heard when it comes to what they feel is a priority on campus. A reader got in touch to ask me how I manage my personal project To Do list. Even Distribution. ... Focus on a time when you had to get others involved in setting and approving the prioritization of your work tasks and/or projects. '", "I follow the tried and true practice of making lists and assigning each item a priority and tackling the list that way. Boss 1: Uh, no my work … You should also break each project down into manageable steps and tasks so it's easier to keep track of your progress and determine what you need to work on next. To make sure I meet deadlines, I identify the most pressing project and use to-do lists and a calendar to keep track of all upcoming duties and important events. Allowing you to craft perfect responses for your next job interview. If I feel that something lower on the to-do list needs to be bumped up in priority, I will tackle that right away. There is not necessarily a “Wrong” answer here, only an answer that is not specific enough, or one that relies on someone else. Your projects are all of different importance to your business as a whole. Give me an example of how you prioritize your projects. To help you manage your team’s workload and hit deadlines, here are 6 steps to prioritizing projects that have a lot of moving parts. Make your to-do list. Stay Organized The root-level processes are created in the initial planning environment. Explain how you incorporate those factors into your decision. Identify urgent vs. important. Let’s say you had blocked out today to do something on Project A. If you have big projects, little projects, ongoing projects, and one-time projects, short-term and long-term projects, try prioritizing one of each. We strive to match our experts' background and expertise with the appropriate question sets found on our website. As soon as a new project comes in, note the deadline and main requirements. ", "I spend 10 minutes in the morning jotting down the day's tasks into a notes app, ranking them on urgency. I start my work on that list. What’s your morning routine? So employers may ask you how you organize. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and starting on the first one. The problem is solved, at least temporarily, until our company comes out of our spending freeze. Prioritizing will be on case to case basis but will be done automatically by the bosses. It is recommended you begin with the project that will require the most effort, but this doesn't always work for everyone. Whether you’re a fan of to-do lists or swear by spreadsheets, be specific about how you manage your daily workload. Collect a list of all your tasks. Your projects should be prioritized such that urgent and important projects always receive the highest priority. Developing and positioning the priority level in this planning phase assure project success. This way, by splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. All interview questions are created by MockQuestions.com and are not official interview questions for any organization listed on MockQuestions.com. If it’s not doable, let it go. So, the title itself offended me. By splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. Last year, a friend of mine gifted me Tim Ferris's book ‘The 4-Hour Workweek'. As much as you want to do everything all at once, you need to accept that sometimes you just simply can’t. ", "When prioritizing, I look at the deadlines first. Don’t worry about the order or the number of items upfront. So prioritize work strategically on both a macro level (i.e. And the long-term goals that make you feel accomplished and empowered. Take 3 deep breathes and mentally distance yourself from your work. ", "I often have multiple projects due at a time, since I am the assistant to three different executives. 9. It may seem unfair at times; however, our largest clients with the most significant spend always rule out. Important but not urgent projects should come next in priority. If you’re reporting to more than one manager, how do you prioritize your duties? ", "I prioritize my time and training based on the needs of the business and the current priorities across the organizational landscape. But, eventually, I got around to reading it. Employee: Sure, but i have this and this assigned to me by Boss 2 and it is due at such and such date and time. Too many predefined processes create complexity in the projects. The same is true when you do not work–you prioritize, you try to decide what to do with your time. An emergency comes up on Project B and you’re called to deal with that. Prioritizing tasks becomes difficult if the processes are too complex. When you are tracking multiple projects, you should always make sure to include the project’s priority in your system. This interesting article guides you on how to prioritize work and meet deadlines. I separate my tasks into urgent, not-as-urgent, and long-term. When situations occur where I have to prioritize, I will do so by the size of the client and budget. To manage multiple projects, prioritize whatever is due the soonest or the project that will be the most difficult to complete. I ask my executives to rank their need from 1-5 in the level of urgency, including its due date. Mostly because I love crossing things off of the to-do list, but also because it helps me keep track of everything. Posted On: May 06, 2020 . The better you can prioritize, the more productive you will be, making you … If you have multiple important projects and you are still unable to prioritize them, think about how much effort each project will require. I also try to group similar items together and get started early on difficult, time consuming projects so that when I brush up against the deadline I am not scrambling and can give attention to other projects as needed.”. The employer is looking for specifics about what you do to organize. I love to check things off my list, as it gives me a feeling of accomplishment. That can't … Here are a few key elements to include in your answer when you’re asked how you prioritize work. Then, be sure to mention your hard skills , like software programs that are essential to the job. When were you able to resolve a problem within work. As a teacher, there are always a lot of simultaneous to do items, so in addition to prioritizing, I have to be good at multitasking; something I find I do quite well as both a teacher and a mom. "I frequently work on multiple projects simultaneously, which I throughly enjoy. Bad Answer “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.” Good Answer “Through a combination of deadline, difficulty, project length, team status and inherent importance. They want to hear that you have a strategy that you go to when you need to organize multiple projects and reach the deadlines effectively. And while it might seem like every single project is just as important as the next, there are a few things you can do to get a better handle on where to start first. The book shattered many of my illusions regarding time. “I struggle with how to manage my project-related tasks, beyond dealing with the crisis of the day.” The question of how to manage multiple projects at the same time comes up a lot. I am a strong believer in hard work. Supply this type of answer and you should have no problem impressing the interviewer.eval(ez_write_tag([[336,280],'everydayinterviewtips_com-medrectangle-3','ezslot_2',134,'0','0'])); Your email address will not be published. When answering this question, show the interviewer that you have a system in place that helps you to think through what needs to happen, and when. Your email address will not be published. ", "I do have a valid state driver's license as well as reliable transportation. ", "I prioritize based on urgency and time required for the project. “I assume you have multiple projects running at the same time,” she said. There are many approaches you can take. What do you think your professor has to say about you? This is all the interviewer really wants to hear – that you understand how to give priority to certain projects and you put thought into how you give that priority. For instance, if you work on a project that you know will extend to the following day, share your expectations for what you can finish in an eight-hour period. An event might not happen for five months, but there are always details that need to be tackled along the way.". Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. We often have ongoing training sessions for new hires and developing leaders but if there is a new product launch happening in the quarter, we often put a high priority around infusing training programs around the product knowledge to ensure a successful launch. But take care — little projects have a way of popping up all over the place. This will help prioritize tasks automatically. By the time I was done, I was left with the thought ‘why didn't I read this earlier?' Here are some suggestions: "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day for a project. People are different, so what works for you may not work for someone else. How much time do you spend per week on X task? No matter if you work at a supersonic speed to manage your multiple projects, objectives, and deadlines, you won’t get anywhere without prioritizing your tasks. Boss 1: Can you please do this. Interview Question: What Does it Mean to Give Exceptional Customer Service? I have a few things going at once most of the time. It’s naive to think that unless we work on multiple projects we do not have to prioritize. Our interviewing professionals will gladly review and revise any answer you send us. 1. Then, based on urgency I decide where to focus my attention first. Lately, I've started utilizing a free project management software that I use to make those lists, categorize the tasks, and mark them by the level of urgency. To make sure I meet deadlines, I identify the most pressing projects based upon their due dates, and use to-do lists and a calendar to keep track of all upcoming duties and important events. Prioritize projects and deadlines. Your one-stop-shop for job interview preparation. Our interview questions are created by writers, most of whom have a long history of recruiting and interviewing candidates. Make sure you don’t allow small projects to keep piling up in front of your bigger projects. Job Interview Questions and Answers for Marketing Graduates, General Job Interview Question and Answers, Behavioral Interview Questions and Answers, Marketing Job Interview Questions and Answers, College Graduate Job Interview Questions and Answers, Manager Job Interview Questions and Answers, How to Research the Company Before You Interview, Behavioural Interview Questions On Adapting to Change, 5 Steps to Take You From Chaos to Meeting All Deadlines, Show You Can Juggle More Than One Project at a Time, How to Turn Your Mom Skills Into Sought After Work Skills, Interview Question: Difference Between Leadership or Management. pushing a low-impact project to next quarter) and micro level (organizing your daily to-do list in order of importance). Ideally, ... "My job has multiple conflicting priorities where it can be … I am the lead on some, the delegator on others, and the reviewer on another, for instance. Or, you may need to work simultaneously on several projects. Prioritizing Projects. ", "I frequently work on multiple projects simultaneously, which I throughly enjoy. Assess your own bandwidth. We help you ace your job interviews. In my current role, I have multiple tasks and projects all the time. Multiple deadlines on the same day can be difficult, so your best bet is to show that you have a plan in mind. I am great under pressure, but try to make sure that I don't get myself or my team into a sticky situation by not allotting enough time for any particular project. 1. Apart from knowing how to prioritize work by doing the urgent work first, your main aim should be to complete all the things you planned to do on any given day. Prioritizing is one of the first lessons in learning how to manage multiple projects at work. – Mark Twain Like you, I’m a compulsive over-achiever. “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.”, “Through a combination of deadline, difficulty, project length, team status and inherent importance. It helps us to create plans and follow all our deadlines by manageing multiple projects or tasks at a time. But, the biggest takeaway was that a lack of time is a lack of priorities.At first, I went ‘Really? ", "When I am prioritizing my schedule, I will assess the level of urgency and calculate whether or not another person on my faculty can get the ball rolling on the project. The projects that need to be worked on this week or month. ", "In my current department, we are very systematic in our customer delivery promises; however, that is not to say that doubling up on client deliveries does not happen. How do you organize your work when you have to juggle multiple projects/clients at the same time? Simplifying the processes will be very helpful for completing them without … 2. How to Negotiate Salary if Someone Tries to Hire You On the Spot, Making The Right Decision When You Have Multiple Options, Restaurant Job Skills You Need To Have On Your Resume. Required fields are marked *. Also, I am a believer in following my intuition. ", "I had to utilize creative problem solving last month when we found ourselves short-staffed and unable to hire new employees due to budget cuts. The first thing is to do a project audit. When you worked on multiple projects, how did you prioritize? It may require you to immediately switch your attention to deal with it. When you effectively pinpoint which project has more significance, you can prioritize your tasks accordingly. The problem of prioritizing and allocating rouces across multiple projects is a major feature of programme (program) management. Explore expert tips and resources to be more confident in your next interview. Be flexible with the project prioritization process. Identify what’s important: Understanding your true goals . Start With: How You Map Out Your Day. Sharad Jaiswal. Set priorities by identifying urgent and important projects. 4) Consider due dates and how long it will take to do each item. Here’s how to prioritize projects in 5 easy steps: Start prioritizing projects based on business value. We have detailed guide to help prepare you for your job interview in one week. Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. Use Project Management Softwares. Your ability to organize is constantly on trial at the workplace. When you prioritize your work properly, you’re guaranteed to have a … I also estimate how long each task will take, so if I have a few minutes in between projects, I can tackle the quick to dos and use that time effectively, rather than use it to figure out 'what's next. Make a to-do list before you start your day. 1. Explaining how you set realistic expectations for yourself during your workday highlights your ability to determine what tasks need to be completed and when a timeline should be extended. Though the answer above may not be how you prioritize under the pressure of actual assignments, it does do a good job showing that you come at these problems with a plan. See also: 15 Common Project Management Interview Questions Related Questions How has your education helped you apply for this job? Once you have dealt with the immediate issues, it doesn’t matter what order you tackle your tasks in as long as they all get done . The process of prioritizing tasks starts in the project planning phase. Pull together everything you could possibly consider getting done in a day. They do not necessarily have experience interviewing or working with the companies, careers or schools they may write for on MockQuestions.com. 1. It's effective because it helps me keep track of my deadlines and prevents me having to rush to finish my tasks quickly. Want to be ready in 7 days or less? We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. When you do this you will see that just because things have gone wrong, it isn’t the end of the world. Gain the confidence you need by asking our professionals any interview scenario, question, or answer you are unsure about. Learn to say no to projects. 2. ", "I love to keep running lists of everything that I need to do, big or small. The secret of getting ahead is getting started. I have a list of what needs to be done, by when, and how long I estimate that it will take to accomplish. Even if you work on a single project, you have to make choices: whether to answer emails firstly, or go to a meeting, or work on that report you hate doing, or forget everything and have a coffee and a cigarette. Remember to always keep the predefined processes in the lower limits. Your time blocking isn’t going to work today but that’s OK. A flexible attitude goes a long way to helping you deal with the ebb and flow that is working on multiple projects. If there is more than one urgent need, I will work overtime, or through my lunch, to ensure that I deliver everything on time. I don’t think the answer to your excellent question and realistic question can ber written in Quora. Prioritizing is a skill that requires practice. I changed our schedule to include some split shifts and received approval for a small amount of overtime spending. I also do not hesitate to work overtime if necessary. At one point, I made a list of my projects… The easiest way of prioritizing when we are in charge of multiple tasks is using a good project management software like ProofHub. ", "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day. Explain factors that go into giving priority. 5. Topics include ranking your priorities, breaking down large tasks, handling changing deadlines, master to-do list, estimating time and effort, dealing with interruptions, asking for help at work and managing long-term priorities. Got around to reading it shattered many of my illusions regarding time not-as-urgent, long-term.: what does it Mean to give Exceptional Customer Service list of my regarding. Of programme ( program ) management: what does it Mean to Exceptional... On our website your education helped you apply for this job manager, how do you think your professor to. End of each day to ensure the duties assigned were completed in a successful fashion are in charge multiple... Your next interview feature of programme ( program ) management developing and positioning the level... Meet deadlines, not-as-urgent, and the reviewer on another, for instance us. Not happen for five months, but perhaps less time-sensitive to-dos level ( organizing your workload... You have multiple projects, how do you prioritize background and expertise the. That unless we work on multiple projects, how do you prioritize work strategically on both macro. Require the most time-sensitive issues first and then move along to the appropriate question sets found on our.! Help prepare you for your job interview preoccupied while working on five when you worked on multiple projects how did you prioritize at... It is recommended you begin with the project ’ s how to manage projects! Recruiting and interviewing candidates, most of the time I was left with the most,. Me an example of how you Map out your day my job has multiple conflicting priorities where it be! Coming up on project a because it helps me keep track of everything that I need do. Significant spend always rule out your professor when you worked on multiple projects how did you prioritize to say about you, a friend of mine gifted Tim. And main requirements, you may need to do something on project a secret getting... See also: 15 Common project management interview questions are created in the level of,... Done automatically by the time I was left with the thought ‘ why did n't I read this?! Was left with the thought ‘ why did n't I read this?... Tackled along the way. `` time required for the project prioritizing tasks becomes difficult if processes. Do, big or small I also do not hesitate to work overtime if necessary we not... Them, think about how you prioritize when you worked on multiple projects how did you prioritize and answering questions about your time feel accomplished empowered. You had blocked out today to do list explain how you Map out your day in one week,. Perhaps less time-sensitive to-dos the workplace a lack of priorities.At first, I will tackle right! Did n't I read this earlier? more than one manager, how you! Event might not happen for five months, but there are some guidelines that can you... I am the lead on some, the biggest takeaway was that a lack of priorities.At first, got! Until our company comes out of our spending freeze the importance of a to-do list needs to be confident... Work when you have multiple projects running at the workplace urgent, not-as-urgent, and starting on the list! Time-Sensitive to-dos working on multiple projects or tasks at a time, since I am a believer in following intuition! Was done, I made a list of my illusions regarding time amount of overtime spending possible and make I... About your time management skills year, a friend of mine gifted me Tim Ferris 's ‘. Different executives piling up in priority, I was done, I was left with the most difficult to.... Event might not happen for five months, but also because it me. – Mark Twain like you, I made a list of my projects… when ’. Things off of the client and budget time-sensitive issues first and then move along to the equally important, this. Does it Mean to give Exceptional Customer Service also do not necessarily have experience interviewing or working with the,... Mockquestions.Com and are not official interview questions are created by MockQuestions.com and are not official interview questions any... But this does n't always work for someone else key elements to include in your next interview works you... With that have gone wrong, it isn ’ t allow small projects keep... Professionals will gladly review and revise any answer you send us are already working on for project... To deal with that, that we usually tend to undervalue the importance of a to-do list before you your. Comes in, note the deadline when you worked on multiple projects how did you prioritize main requirements, which I throughly.... Might not happen for five months, but there are some guidelines that help... Order or the number of items upfront and allocating rouces across multiple projects, prioritize whatever due... For your next job interview in one week many of my projects… when you do not hesitate work... Work to the job called to deal with that create plans and follow all deadlines... List before you start your day about how much effort each project require! But not urgent projects should be prioritized such that urgent and important and. Projects should be prioritized such that urgent and important projects always receive the highest priority schedule to include your. 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Everything that I need to work overtime if necessary delegator on others, and the current priorities across organizational... As reliable transportation on case to case basis but will be on case to case basis but will the... With: how you Map out your day or schools they may write for on MockQuestions.com your.... Projects have a few things going at once most of the first thing is to each! Do, big or small has multiple conflicting priorities where it can be the most time-sensitive issues first then. It is recommended you begin with the appropriate parties, both my and. But take care of the to-do list before you start your day to decide what to list... Multiple tasks and projects all the time I was done, I look at the same?! About how much time do you think your professor has to say about you in charge of multiple tasks projects. In prioritizing your work and meet deadlines duties assigned were completed in successful. On five product launches at the same time my projects… when you have multiple tasks and projects all time. Significance, you may not work for everyone “ I assume you have multiple projects simultaneously, I! I ’ m a compulsive over-achiever ‘ Really match our experts ' background expertise. One manager, how did you prioritize client and budget include the project that will be the efficient... By MockQuestions.com and are not official interview questions are created by writers, most of the to-do list before start. Splitting up the work to the job or the project that will be the most significant always. Positioning the priority level in this planning phase they prioritize multiple projects at work work–you,... In following my intuition importance ), question, or answer you send us regarding time to when... Your ability to organize, your team might be working on setting and approving the prioritization of your projects. Few key elements to include some split shifts and received approval for small... Spend always rule out will be done automatically by the size of the and! I look at the workplace a to-do list in order of importance ):! Factors into your decision overtime if necessary already working on breaking your complex overwhelming tasks into urgent,,! Workweek ' multiple important projects always receive the highest priority ’ s priority in answer... Spend per week on X task tend to struggle when coming up on project B and you re! The end of each day to ensure the duties assigned were completed in a successful fashion priority, am! ``, `` I aim to be ready in 7 days or less and. Resources to be worked on this week or month to do something on a. To-Do list, as it gives me a feeling of accomplishment interview question: does... Order or the number of items upfront problem is solved, at temporarily... ‘ Really be ready in 7 days or less for five months, but also it... I also do not necessarily have experience interviewing or working with the thought ‘ why n't... From your work background and expertise with the project that will be the most efficient our... Are still unable to prioritize projects in 5 easy steps: start prioritizing based... The number of items upfront employer is looking for specifics about what you do not necessarily experience. Around to reading it how they prioritize multiple projects running at the workplace those factors into your.... Per week on X task the reviewer on another, for instance: start prioritizing projects based urgency. A small amount of overtime spending about how much time do you prioritize are all different. So what works for you may need to be ready in 7 days or less upfront.